resume guidelines

Resume Guidelines: 21 Formatting & Writing Rules for 2021

in Knowledgebase on August 31, 2021

Every professional in the world agrees that a resume is very important for success in a professional career or getting a good job. Which may not be possible to articulate through a complete composition. If the resume is not professional then the professional career may have to bear the negative impact for it. Therefore, it is the desire of every professional to decorate his / her resume in a well-organized way. Today we will basically discuss several rules with tips! Hopefully, if you can equip your resume template by following resume guidelines rules, then of course your resume will bring benefits to your professional life.

Choose suitable format

You must choose a perfect format before decorating your resume. Although the issue may seem difficult to many, it is not. The first thing you need to do is combine your skills and achievements to think about which resume format might be right for you. You have to make a decision after considering this issue in a cold brain. There are usually three types of resume formats. 

Do you want to know the names of those three formats? We hope you want to know! Below are the names of the three formats.

  1. Chronological
  2. Functional
  3. Combination

Related: Biodata Format vs. Resume Format

Definition of resume formats

Chronological: A chronological resume is a summary format. Some things usually predominate through this format. Relevant professional experiences and achievements are revealed through such formats.

Functional: Functional resume is a great resume format with main point status! Such resume formats usually express professional skills with key points. This means that through the resume you can easily focus the attention of potential employers on a certain point and at that particular point is professional skills. If you are particularly proficient in a sector or you are interested in switching your career then this type of resume format may be suitable for you.

Combination: This type of resume format discloses and publishes all the information with a single document. In other words, through this type of resume format, you can easily equal skills, work history, achievements, etc. With all these points you can get an advantage in your professional career.

It’s the first step or resumes guidelines to make a great resume. So try to carefully choose the perfect format!

Choose a simple font

Simple fonts should be kept in mind while decorating the resume. If you use complex fonts in your resume, it will be difficult for employers to understand which will have a negative impact on their minds. So be sure to try to use readable fonts. Some best readable font names here:

  • Cambria
  • Arial Narrow
  • Times New Roman
  • Helvetica
  • Georgia
  • Calibri
  • Lato

The above fonts are highly readable. Try to use the above phobia in your resume then your Resume Template will be more acceptable to employers!

Maintain font size

The size of the font is considered important in the resume template. Always keep the elegant font size. Alternately 10 to 12 is the elegant font size. Don’t think of setting a font size outside of this font size! Always keep in mind that 10 to 12 is the standard size for a professional resume! If you reduce or increase the extra font size outside of this font size, the resume will be lost. So be careful about this topic or resume guidelines.

Setup resume margins

Margins enhance the beauty or elegant look of the official document. The issue of margins should be closely monitored in the resume template. Generally, the best size for margin is between 8 “and 1”. If you can maintain margins, then there will be enough space on the four sites that will clearly disclose inside the text and will be an advantage for the employers to read!

Feature your name in a header

As a resume template is a means of expressing yourself, be sure to include your name in the title or header. There is no reason to be confused about this issue. But of course, try to equip everything in a relevant way and combine everything properly. Come to the second section and present other relevant information including contact information and many more!

Highlight resume headline

In the case of a headline, it is better to use catchy headlines. Try to specify a headline that is visible to employers and can catch the attention of employers. Also, try to present your special skills or qualifications in the headline or punchline. Another noticeable thing is that I try to write the headlines in full lines using short or catchy words.

Show your special skills

Getting a job right now is a challenging affair. So if you want to differentiate yourself from the crowd of other competitors, you must have special skills. You must mention special skills to be called to the interview board through Resume or to outperform other job competitors. But in this case, if you do not have any special skills, do not forget to mention natural skills. 

However, the skills that you will mention in this case must be relevant to the job position. You must pay special attention to this issue.

Related: Top Skills Employers Look For 2021

Show your professional achievements

Another resume guideline is most effective. Achievements support to express the measure of efficiency. So try to present the achievements through bullet points in the resume. However, keep in mind that each achievement is relevant to your resume when you present or list the achievements. Avoid irrelevant accomplishments. Try to highlight the professional achievements that exist among you related to your expected job position. Hopefully, these achievements will put you ahead of the employers!

Emphasize your education

Educational qualification is a powerful tool to prove oneself qualified. Try to shine at the highest degrees of your career. If you do not have much experience, then try to highlight the educational experiences of different coursework. These will support you to cover your shortcomings. So always try to use educational qualifications as a tool in the resume.

Related: How To List Education On A Resume [13+ Real-Life Examples]

Present data using measurable numbers

Mentioning only professional skills and achievements in the resume will not allow you to equip the resume perfectly. Always try to convince employers with precise examples of how proficient you are in a subject or what is the measure of your achievement. If you can show everything with measurable numbers then employers can understand it in a measurable way. And all in all, they understand you are suitable and experienced for the desired vacancies.

Show soft and hard skills both

All in all, a combination of soft and hard skills provides highly effective support to enhance your resume value. Try to present the relevant hard and soft skills and all other skills together.

Related: Top Skills Employers Look For 2021

Common Soft skills

  • Self-direction
  • Creativity
  • Work ethic
  • Drive
  • Leadership
  • Problem-solving
  • Research
  • Integrity
  • Effective communication skills
  • Adaptability

Related: The 5 Best Marketing Skills To Include On Your Resume

Common Hard skills

  • Typing speed
  • Bookkeeping
  • Computer skills
  • Proofreading
  • Foreign language skills

Related: How to List Microsoft Office Skills on A Resume in 2021

Presenting relevant hard and soft skills will greatly enhance the quality of your resume to employers which can be an issue for getting a good job!

Avoid pronouns

There is no need to mention the biographical pronouns. It is better to complete the sentence directly. 

Example: I like to handle customers with a humble attitude(Unnecessary). Like to handle customers with a humble attitude(Cool). Repeated use of pronouns in resumes looks inappropriate. So try to maintain or follow resume guidelines when you equip your resume for a great professional career!

Highlight powerful words

Mentioning action verbs or powerful words or adjectives in a resume is very helpful in impressing employers. All the words come out as key points which is really quite great! 

Related: Use Resume Keywords To Land The Job [888+ Keywords]

Some common action verbs

  • Expand
  • Reorganize
  • Carryout
  • Undertake
  • Divide
  • Label
  • Officiate
  • Spearhead
  • Forecast
  • Raise
  • Improve
  • Increase
  • Outpace
  • Conceptualize
  • Maximize
  • Generate
  • Gain
  • Classify
  • Mastermind
  • Enhance

Related: 333+Resume Action Verbs & Power Words

Update your resume regularly

You might be a little surprised! To stay ahead in your professional career, always try to keep your resume updated. Do not use the resume repeatedly for different positions. Always try to update your resume with new reflections!

Do not make the resume too long

Many job candidates think that prolonging their resume or curriculum vitae means more chances of getting a job! This is completely wrong. The image or center image of the resume is to present all the necessary information about one’s skills and abilities in short view. If too much information is presented in that case, then it can naturally cause annoyance.

In other words, you must keep in mind that employers should not spend too much time scanning your resume. So you have to try to attract attention in a short time. In this case, the best way to draw attention in a short time is to describe or highlight everything in a short range!

Take it with revision

Be sure to revise the resume or curriculum vitae before handing it over to the employer. It is possible to easily find various errors through revision or proofread. So it is very important to do well for a while. You can easily fix various big or small mistakes with proper revision.

Grab opinion of others

Once the resume is ready, try to get your resume reviewed by your senior or someone more experienced than you. In case you can take the help of your friend. By taking reviews from others, you can get some tips on how to make your resume better!

Make your resume Application Tracking Software friendly

ATS means Application Tracking Software. Currently, this system is used in almost all cases for scanning resumes. Make sure your resume is ATS friendly so that it can easily show good results on a scan. One of the best tips to make it friendly is to add enough professional keywords to your resume. The organization for which you have applied must include and highlight several relevant keywords related to the position in your resume.

Pick an appropriate cover letter 

In addition to a resume for a professional career, cover letters also play a significant role. In a fancy way, the cover letter complements the resume. So be sure to include a cover letter as well as a resume. Try to decorate the resume and cover letter with a professional template. To get a free cover letter with a resume, visit www.resumeinventor.com. Here you will find the best quality resume template for a professional career as well as a cover letter template. Which will clearly meet your professional cadre needs!

Related: How To Write A Cover Letter For A Job Application In 2021

Make a PDF file

Last resume guidelines! In the present age, since in most cases the resume has to be sent via email address, it is best to save the resume in a PDF file. Save the resume as well as the cover letter to the PDF file so that you can easily send it as needed.


We hope you find the appropriate rules for formatting and compiling your resume. Also, the most important thing is to follow the rules of customizing the resume as well as the most important thing is to use professional quality templates. There is no reason to worry in this case, you will get a huge number of professional quality templates by visiting Resume Inventor at a very reasonable price range.

So equip your resume with a professional resume or curriculum vitae template and look at the above instructions once when you prepare your resume. These rules or guidelines will enable you to organize your resume more accurately. Also, these resume guidelines will definitely support you in getting the desired job, good luck dudes!

Thank You!

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