Administrative Assistant Resume

Administrative Assistant Resume Examples Writing Guide

in Examples on October 14, 2022

Writing a CV that accurately highlights your professional accomplishments, experiences, and talents will improve your chances of landing a position as an administrative assistant candidate. Hiring managers and potential employers can better grasp your skills and assess your candidacy when your qualifications are clearly shown. You may write an effective resume and attract an employer’s attention by following a few simple steps. In this post, we define an administrative assistant resume, discuss what information to include on one, how to construct one, and provide a template and sample resume for your use.

What is an administrative assistant resume?

When applying for available administrative support positions, candidates must present a professional CV for administrative assistant. These files frequently go with other application materials, including a cover letter or references list. An administrative assistant’s history, education, experience, and skills should be fully described for hiring managers and employers in their administrative assistant resume.

These key decision-makers then assess a candidate’s abilities and capacity to carry out the duties of an administrative assistant position using their résumé. Because of this, administrative assistant resumes give applicants the chance to present their successes, skills, and previous experience in a way that appeals to potential employers and meets their expectations.

What to include in an administrative assistant resume

When developing an administrative assistant resume, there are a number of components that must be included. Consider include the following basic elements in your resume summary:

Header: It’s beneficial to include a header at the beginning of your resume paper with your name and contact details, such as your address, phone number, and email address, so hiring managers will know who you are and how to contact you.

Professional Summary: Administrative assistants frequently start their resumes off with a professional summary. These summaries typically contain two to three sentences that outline the professional’s background, pertinent abilities, and long-term objectives.

Education: Administrative assistants frequently have degrees, and they list this information in a specific part on their resume. This information includes the degree’s name, the school it was earned at, and the dates it was earned.

Experience: The majority of applicants for administrative assistant roles emphasize their professional expertise in their resumes. Normally, a description of a candidate’s responsibilities and achievements from previous positions appears in this section.

Skills: Many applicants add a resume section that details their relevant competences because administrative assistants can have a varied range of abilities in fields like communication, organization, or record-keeping.

How to write an administrative assistant resume

Depending on the circumstances, such as your level of experience, industry background, and professional goals, the steps you follow to construct your resume may vary. However, keeping these points in mind, there are a few simple steps you can take to guarantee your resume is as successful as possible. Following these six stages will help you write an effective administrative assistant resume:

1. Create an outline of all necessary components and format the page

Make an outline that has sections for each of the crucial elements outlined above before you begin writing. You can better grasp how to arrange the details you want to provide about your achievements, expertise, and competencies in a logical way by using an outline.

You can create your own layout by adding stylish components like headers, sub-headers, and bold typeface, but it may be useful to utilize the template below as a guide. When doing this, keep in mind to adhere to accepted formatting conventions for resumes, such as using one-inch margins and a readable, 12-point font, to ensure that yours is simple to read.

2. Draft a concise professional summary

Write a two- to three-sentence explanation of your relevant job experience, level of experience, and core capabilities in the part devoted to your professional summary. You can also decide to incorporate information about your professional aspirations or measurable statistics that highlights your greatest successes. Writing this part in the third person and utilizing action verbs is conventional procedure, regardless of the specific material you emphasize.

Having a concise summary of your skills in this part will help hiring managers evaluate your application more quickly after reading your resume. Therefore, when writing your professional summary, make an effort to be as precise and succinct as you can.

Good Administrative Assistant Resume Summary Example

Administrative Assistant with an Associate’s degree in Business Administration who is computer proficient and emotionally aware. Strong interpersonal skills and a lifelong commitment to uplifting and assisting others.

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3. List your education details

Information about your education can be included in a designated area if you attended college or a university and received a degree. Include information like the institution’s name, your enrollment dates, the degree you hold, the name of your major field of study, and the characteristics of the institution you attended. You may also opt to include a list of any honors or distinctions you have achieved throughout your academic career, along with the dates of those accomplishments, in this section.

You can choose to leave this section off of your resume if you didn’t go to college, or you can include information about your high school graduation or other equivalent degree. Consider the academic requirements listed by the employer in the job description of the position you’re applying for when creating this section of your resume. It’s crucial to demonstrate on your CV that you meet these minimal standards.

Education Example

B.A. in Business Administration
Boston State University

Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

GPA: 3.6

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4. Detail your experience and include measurable results

Your resume’s experience section is crucial because many applicants for administrative assistant roles learn their craft on the job. As a result, this part can occupy the majority of the page. Write summaries of two or three of your prior positions that are pertinent to the position you’re looking for, highlighting your daily responsibilities, the projects you were in charge of, and your most noteworthy achievements. It’s helpful to include information, such as figures that quantify your accomplishments, so hiring managers who read your resume can quickly understand them.

Try to match your experiences in this section with what the business is looking for in a qualified candidate. For instance, you might decide to highlight your history in this skill area in your experience section if the job description for the position you’re applying for specifies that a qualified candidate has experience in database management and record-keeping. This can assist you in drawing key links between your current talents and the qualities a company is seeking in a candidate.

Work experience Example

Office Helper
03/2018 – 04/2021

  • helped create a paperless office environment, which resulted in a monthly labor time reduction of 14 hours on average.
  • From March 2019 to September 2020, customer retention increased by 22% as a result of monitoring daily customer emails.
  • Reduced mistakes by 12% compared to the old office assistant while entering data for all sales orders
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5. Outline the skills you possess

You might include a section listing the numerous hard and soft abilities you have at the end of your resume. For instance, you could describe your proficiency with particular computer programs, your language skills, or your interpersonal communication skills. Once more, attempt to concentrate on including talents that the business wants in a qualified candidate while writing this part. This can be accomplished by prioritizing the skills that match up your competencies and those specified in the job description.

Top Hard Skills for Administrative Assistants

  • Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
  • Database management
  • Calendar management
  • Quickbooks and Xero
  • Proficiency with photocopiers, scanners, and projectors
  • Accurate data entry
  • Inventory and supply management
  • Editing and Proofreading
  • Billing and record-keeping
  • Business Knowledge

Top Soft Skills for Administrative Assistants

  • Communication (written and verbal)
  • Prioritization and problem-solving
  • Organization and planning
  • Research and analysis
  • Attention to detail
  • Customer service
  • Phone Etiquette
  • Discretion
  • Emotional Intelligence
  • Responsibility
  • Teamwork and delegation
  • Management and training
  • Flexibility and efficiency
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6. Reread and revise your writing

Remember to review your resume once you’ve finished creating it to make sure the writing is of professional caliber. This is crucial for aspiring administrative assistants since they must complete their tasks thoroughly and with attention to detail. Try to proofread your initial draft to look for grammatical faults, factual errors, and sentence-level issues. You can make the necessary changes from here and submit your resume with assurance.

Administrative Assistant Resume Examples 

Resume Examples 01

Examples  02


There are many different administrative assistant resume examples to choose from. While there is no right or wrong resume format, it can be helpful to have a little guidance on how to write an administrative assistant resume. In order to do this, you should look at a variety of samples to see what the different elements look like. We hope that you have found our guide on administrative assistant resume samples helpful. If you would like to review even more samples, please visit our blog on administrative assistant resumes . We hope that you are able to use the knowledge you’ve gained to write a resume that will impress any potential employers you may be trying to contact.

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