You work as an office aide. You carry out administrative tasks to keep the office functioning efficiently. Well, after you land the job…Numerous other applications are blocking the road. But how can you convince the recruiter to pick you instead of someone else? You need to demonstrate how significant an asset you will be to the company.
This is accomplished by writing an office assistant resume that will land you a job, a process we will walk you through in this article.
Specifically, we will cover:
- An example of a successful, finished office assistant resume
- Writing an office assistant CV that can fill your interview schedule
- How to stand out on a CV for an office assistant [with the best advice]
Before we dive into the specifics, have a look at this sample resume for an office assistant made using our very own resume template:
Office Assistant Resume Sample 01
Sample 02
Sample 03
Looks cool, doesn’t it? To produce an office assistant resume that gets results, just like the one in the sample above, follow the steps below.
Have you thought about applying for a different position? Check out these related resume examples to see how we can assist you in creating the ideal fresh resume:
How to Format an Office Assistant Resume
You must choose the appropriate format before you may demonstrate your abilities as an office assistant.
Your best traits will be seen at a glance if you do this.
Office assistants should begin with the “reverse-chronological” resume format, which is what we advise them to do. In essence, it enables the office manager to recognise right away how your qualifications and expertise might benefit the workplace.
There are two additional formats you might want to explore:
Functional Resume –This resume structure is advised if your administrative abilities outweigh your work experience. It’s perfect for people with employment gaps or a lack of office experience.
Combination Resume – Combining the “Functional” and “Reverse-Chronological” formats, this resume concentrates on both your professional experience AND office skills. If you’ve held office jobs in the past, you might wish to use a mixture resume as opposed to a functional resume.
Use an Office Assistant Resume Template
An office assistant’s position necessitates meticulous attention to detail on all forms of paperwork.
As a result, you need a resume that looks professional and demonstrates that you can walk the walk.
A bloated resume with formatting issues won’t get you very far.
That means staying away from Word, which can cause your resume to disintegrate with even the smallest alteration.
You want to avoid formatting problems. Utilize a sample resume for an office assistant. An excellent office assistant resume can be created using any of the following resume templates.
What to Include in an Office Assistant Resume
An office assistant resume typically includes the following sections:
- Work Experience
- Contact Information
- Skills
- Education
Would you like to continue? You might also include the following sections:
- Awards & Certification
- Languages
- Interests & Hobbies
How to Correctly Display your Contact Information
Your contact information resume section doesn’t need to be very innovative, just like that critical paper you need to photocopy.
However, it must be accurate and kept to a minimum.
If you provide the incorrect phone number on your resume, even if you write the best office assistant resume ever, your chances of receiving an interview are essentially nonexistent.
Following must be listed in the contact information section:
- Full Name
- Professional Title: “Office Assistant” in this scenario
- Phone number: Pay close attention to this.
- Email Address – business-related email address, such as firstname.lastname@gmail.com, rather than a personal one like madmax123@gmail.com.
- location – city or country
- Email Address –Relevant social media .
Example
Max Smith – Office Assistant. 101-358-6095. maxjsmith@gmail.com
The resume supports making rapid progress in a professional career so it should be arranged in such a way that...
How to Write an Office Assistant Resume Summary or Objective
Did you know that recruiters just give each CV a cursory glance for less than a minute?
This fact emphasises how critical it is to get the recruiter’s attention right away.
Use a resume summary or objective to do this.
These are a few succinct, strong paragraphs that set the rest of your resume up.
But how do the two sections differ from one another?
A resume summary is a 2-4 sentence description of your achievements and professional experiences.
Office Assistant Resume Summary Example
Office assistant with experience looking to boost productivity at Media XYZ by utilising more advanced office abilities. Data input errors were reduced by 23%, negative feedback was reduced by 11%, and tips for building paperless workplace settings were provided by those with five or more years of business experience.
An objective statement for a resume is a 2-4 sentence summary of your professional goals.
Office Assistant Resume Objective Example
Graduate of English Literature with drive looking for Media XYZ office assistant position. Experience includes temporary administrative positions that required data input, phone support, and document filing. praised for maintaining a cheerful attitude and a willingness to work
What format should an office assistant use for their resume?
In general, if you have a lot of experience working as an office assistant, we advise choosing a summary. An objective is more suited for those who have never worked as an office assistant because it places more emphasis on highlighting your aims (graduates, career changers, or those still studying).
How to Make Your Office Assistant Work Experience Stand Out
The majority of jobs are earned and lost in the work experience phase.
As you can see, it lowers the possibility of making a bad hiring decision.
After all, employers need to have faith in your ability to perform the job.
Fortunately, with a few simple suggestions and methods, you can create an office assistant work experience resume section that can land you a job.
- Find out what the organization needs by reading the job description
- Make a list of your standout accomplishments
- List the accomplishments that correspond to the job description using bullet points.
The ideal method to organize your work experience part is as follows:
- Position name
- Company Name
- Dates
- Responsibilities & Achievements
Example:
Office Assistant
Zerk-X
03/2018 – 04/2021
- helped create a paperless office environment, which resulted in a monthly labour time reduction of 14 hours on average.
- From March 2019 to September 2020, customer retention increased by 22% as a result of monitoring daily customer emails.
- Reduced mistakes by 12% compared to the old office assistant while entering data for all sales orders
As you can see, the samples above highlight the candidate’s accomplishments rather than their regular work.
For example, as opposed to saying:
Sending emails
Say:
“Daily customer email monitoring increased customer retention by 22% from March 2019 to September 2020,” the statement reads.
Do you now believe that the recruiter will be impressed by the first statement?
Obviously not!
It demonstrates that you replied to emails, but it does not demonstrate the outcomes of your labour.
The second sentence demonstrates how your work directly increased workplace productivity, which future employers would like.
What if You Don’t Have Work Experience?
Looking for your first office job as a recent graduate?
Perhaps you have worked in offices before, but never as an assistant?
You can now appeal to the recruiter’s hopes and aspirations in an attempt to win them over.
However, it won’t function.
Displaying any relevant experience from positions other than those as an office assistant is a better idea.
For graduates, you are free to use any prior educational experience. Describe how you were required to meet deadlines, keep your files organised, and produce photocopies, among other things.
First of all, imagine that you are an employer! A bunch of resumes in front of you, then which section...
Use Action Words to Make Your Office Assistant Resume POP!
Using strong verbs to highlight your accomplishments will help your resume stand out from the crowd.
- Organized
- Welcomed
- Registered
- Facilitated
- Coordinated
How to Correctly List your Education
It’s now time to discuss your education.
Entering your educational background in this box couldn’t be easier; just use the following format:
- Degree Type & Major
- University Name
- Years Studied
- GPA, Honours, Courses, and anything else you might want to add
Here’s what it should look like:
B.A. in Business Administration
Boston State University
2014-2017
Relevant Courses: Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM
GPA: 3.6
Still seeking solutions? If that is the case, allow us to respond to a few of the most often asked queries:
What if I still haven’t finished my education?
Whether you have a marketing degree or are still in school, you should still list all of your previous years of schooling.
Should I mention that I attended high school?
Generally speaking, you should just list your greatest level of education. Therefore, if you lack a relevant degree, provide your high school education.
Which should I prioritise, education or experience?
Experiences come first because they are more important. If you’re just out of college, you should probably start with education.
Naturally, the subject of setting up a list of education in a resume or customize education format on resume may...
Top 10 Skills for an Office Assistant Resume
As they skim your resume, what is the hiring manager searching for?
Yes, they do want to see the appropriate office resume abilities, I suppose.
These abilities demonstrate that you have what it takes to complete any assignment given to you.
By following these easy steps, you may fill your resume with the top office assistant resume skills:
- Search online for the job description and related job postings.
- List all the qualifications they’re looking for.
- Write down all the skills that stood out to you, plus any others.
Here are some of the most common office assistant skills:
Hard Skills for an Office Assistant Resume:
- Data entry
- Microsoft Office
- Answering phones
- Office equipment
- Scheduling
Soft Skills for an Office Assistant Resume:
- Communication
- Reliability
- Team Player
- Time Management
- Planning
Before appearing on the interview board for the desired job, we must know what skills employers are looking for! By...
What Else Can You Include?
Congratulations — you have now completed all necessary resume sections.
But hold off on leaving your desk just yet.
Your resume must truly stand out!
The aforementioned components should be sufficient to shortlist you, however adding additional elements may be the deciding factor in whether you are invited to an interview or not.
Awards & Certifications
Have you ever received an award for employee of the month?
Have you taken any classes to hone your workplace abilities?
Make sure to highlight anything you’re proud of on your CV!
Here are a few instances:
- 2016 Tiston Inc. employee of the year
- Certified Microsoft Office Specialist
- Certificate from Coursera for Learning How to Learn
- Excel Skills for Business – Certificate from Udemy
Languages
Speaking a second language is an excellent skill that could always be useful, even if it isn’t specified in the job description.
So, if you have room, feel free to include a language section.
Order the languages according to proficiency:
- Native
- Fluent
- Proficient
- Intermediate
- Basic
Interests & Hobbies
The section about your favourite weekend activities is up next.
Most likely, you’re wondering why this section is here.
Although it isn’t a crucial component of your CV, it does provide the hiring manager a better understanding of who you are.
Therefore, be sure to mention your hobbies, especially if you like to socialise.
Add a Cover Letter with Your Resume
Thinking that your office assistant resume will stand on its own is a common mistake.
Currently, a strong CV will put you on the short list, but adding a cover letter makes your application stand out and will land you interviews after interviews.
You see, a cover letter gives you the chance to strike up a dialogue.
Your application includes a personalised piece of content that demonstrates your willingness to go above and beyond the resumes on the recruiter’s desk.
Personal Contact Information
Your full name, profession, email, phone number, and location
Hiring Manager’s Contact Information
Full name, position, location, email
Opening Paragraph
It’s no secret that recruiters quickly go through cover letters and resumes. As a result, you require a strong introduction. Put it in brief to mention:
- the post for which you are applying.
- Your career highlights and top accomplishments to date
The Body
Now that the potential employer is curious to learn more, you can delve deeper into the following details:
- why you choose this particular school
- What you are aware of the philosophies of the school
- How your best skills apply to the job of teacher
- Which related fields or roles have you already held?
Closing Paragraph
Don’t just stop talking suddenly; instead, you should:
- Bring the discussion from the body paragraph to a close.
- Gratitude is due to the recruiting manager for the chance.
- Finish with a challenge. This is a fantastic approach to carry on the discussion. It is sufficient to say, simply, “At your earliest convenience, I’d love to chat more about how I might increase office productivity.”
Formal Salutations
Add a polished closure to the letter’s conclusion. The phrase “Kind regards” or “Sincerely” are suggested.
Key Takeaways
A resume that is easy to read and follow is always a great place to start when applying for a new position or submitting an application. We hope that this sample gives you some great ideas on how to develop a resume that will help you land your dream job.
A lot of people have been asking us about how to land a job as an office assistant. We’ve already covered the basics of how to write a resume in a previous article, but this blog post goes a little bit further by offering a sample resume and a step-by-step guide that will help you land your first office assistant job in 2023.
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